Hopkinsville Community College – Kentucky Community and Technical College System
Administrative Assistant II – Position #10012334
Monthly Salary – $2,640
Open Date: 04/10/25 – Close Date: 04/20/25
Hopkinsville Community College
Kentucky Community and Technical College System
Administrative Assistant II
Position #10012334
Monthly Salary – $2,640
Open Date: 04/10/25
Close Date: 04/20/25
KCTCS is committed to achieving excellence through cultural diversity. We actively encourage applications and/or nominations of persons of color, women, veterans, persons with disabilities and other individuals.
KCTCS is an equal opportunity employer and educational institution.
POSITION DESCRIPTION
The primary purpose of the full time Administrative Assistant II is to provide administrative support to the Academic Affairs department, as well as the Professional & Technical Studies division.
MAJOR RESPONSIBILITIES
1. Purchasing:
a. Purchase, process, and maintain instructional and office supplies for all Academic Affairs divisions and the Fort Campbell campus.
b. Place orders and communicate with vendors on order status.
c. Track supplies.
2. Financials and Budget:
a. Enter and track ProCard requests via PeopleSoft Financials.
b. Maintain proper record keeping for weekly and monthly ProCard reports.
c. Maintain current expense budgets for faculty divisions of Academic Affairs, Fort Campbell Campus, and Academic Foundations.
d. Update Division Chairs and Vice President for Academic Affairs on budget spending and balance availability.
3. Travel:
a. Book flights and make lodging reservations for faculty and Vice President for Academic Affairs.
b. Complete professional development registration forms and pay registration fees for faculty and Vice President for Academic Affairs.
c. Assist faculty and staff with travel approval paperwork and expense reports.
4. Administrative Duties:
a. Provide comprehensive administrative support to the Professional and Technical Studies Division.
b. Greet students and visitors, assist with appointments, deliver messages, and respond to various needs or questions from the general public.
c. Process Memoranda of Agreement and advising committee updates.
d. Post Professional and Technical Studies division data into college database and servers.
e. Attend and record division and advisory meetings. Prepare and distribute meeting minutes.
f. Collect and add Professional and Technical Studies courses to the academic schedule.
5. Other duties as assigned by the Division Chair/Vice President for Academic Affairs.
MINIMUM REQUIREMENTS
1. Associate degree and one year related work experience, or the equivalent.
2. Excellent written and oral communication skills.
3. Must be a self-motivator, who can take initiative, meet deadlines, and accomplish tasks with little direct supervision.
4. Positive, problem-solving attitude.
5. Highly detailed and accurate in all data entry, organized and efficient in coordinating a variety of activities.
6. Exceptional technology skills, including highly knowledgeable in Microsoft Office, with the ability to learn quickly and adapt to new, industry-specific software.
7. Ability to multi-task in an open office environment and respond to issues and concerns that affect the department, along with other college departments.
KY law requires state and national pre-employment background checks as a condition of employment.
Initial review of applicants will begin on April 21, 2025.
Applicants will be notified if selected for an interview.
For questions regarding the above position, contact us by emailing hp-hr@kctcs.edu
HOW TO APPLY
https://careers.kctcs.edu/jobs/0b85e226-ba3a-49c1-abb8-1884ba8a9fca
